Project Coordinator Job, Salary, Required Skills, & More

Do you have experience coordinating projects? Are you looking for a new opportunity where you can use your project coordination skills? If so, then a Project Coordinator job may be the perfect fit for you! This article will discuss what Project Coordinators do, how much they earn, the skills required for the position, and more. So whether you are just starting your career or are looking to make a career change, read on!

What is the Project Coordinator Job?

A project coordinator is responsible for a wide range of tasks. The most crucial duty is ensuring that projects are completed on time and within budget. They also develop timelines, track milestones, and create reports.

In addition, Project Coordinators liaise with project managers, clients, and other stakeholders. They also provide administrative support to project teams.

What is Project?

A project is a temporary endeavor to create a unique product, service, or result. The opposite of a project is permanent, like operations. Project coordinators are responsible for ensuring that the project is completed on time and within budget.

Project vs. Program

It is essential to distinguish between a project and a program. A project is a temporary endeavor with a specific beginning and end. A program is an ongoing effort that consists of multiple projects.

For example, a program coordinator may be responsible for coordinating multiple projects as part of a more extensive program. In this case, the program coordinator would be responsible for ensuring that the projects are completed on time and within budget.

Types of Projects

There are four different types of projects depending on the timeframe:

Permanent Projects

These are ongoing initiatives with no definite end date. Project coordinators play an essential role in ensuring that these projects run smoothly and efficiently.

Limited Time Projects

These have a set time frame, and project coordinators are responsible for ensuring that all tasks are completed within the specified timeframe.

One-Time Projects

As the name suggests, these are one-off projects that project coordinators are responsible for from start to finish.

Recurring Projects

These are projects that happen regularly, such as monthly or yearly. Project coordinators play an essential role in ensuring that these projects run smoothly and efficiently.

We can also differentiate projects based on the nature of the project. Here are a few examples.

IT Project

Involves developing and implementing software or hardware, such as a new computer system.

Construction Project

Involves building something, such as a new office block or factory.

Research Project

Involves conducting research into a particular topic.

Marketing Project

Involves creating and implementing a marketing campaign.

Event Project

Involves organizing an event, such as a conference or exhibition.

Duties & Responsibilities of Project Coordinator

Every organization is different, and Project Coordinators can have a variety of responsibilities. However, some duties are common among them. These include:

  • Working with the Project Manager to develop project plans
  • Creating schedules and timelines for projects
  • Tracking progress on projects and ensuring that they stay on track
  • Coordinating with different team members and stakeholders to ensure that everyone is on the same page
  • Communicating updates and progress to the Project Manager and other stakeholders
  • Helping to resolve any issues that arise during a project

What are the Required Project Coordinator Skills?

The skills required for a Project Coordinator job vary depending on the industry. However, some skills are essential for all of them. These include excellent communication, organization, and multitasking skills.

1. Communication Skills

Project Coordinators must effectively communicate with project managers, team members, and clients.

2. Organization Skills 

They must be able to keep track of multiple deadlines, projects, and tasks. They must also be able to prioritize their work.

3. Multitasking Skills

Project Coordinators must be able to juggle multiple tasks and projects simultaneously.

4. Time Managemen Skills

You need to work well under pressure and meet deadlines.

5. Analytical Skills

They must be able to analyze data and make decisions based on that data.

6. Budgeting Skills

Project Coordinators must also be able to track project expenses and stay within budget.

7. Problem-solving Skills

Identifying and solving problems are regular tasks of project coordination.

8. Negotiation Skills

Project coordination needs negotiations with vendors, suppliers, and other project stakeholders.

While the skills required for a Project Coordinator job vary depending on the industry, these are the essential skills that all will need. If you have these skills, you may be well-suited for a Project Coordination job.

What Training and Certifications are Required for a Project Coordinator Job?

Project Coordinators need to be skilled at multitasking, managing deadlines, and having excellent interpersonal skills. Beyond those skills, there is no fixed academic requirement for getting a job.

In this competitive world, it is recommended that you gather your skills and experience before you lead any critical project. You may start your career with an entry-level role like a project management assistant.

We also recommend enrolling in project management courses like Project Management Professional (PMP), Scrum Master, etc. Such courses will give you an edge over others and help you progress in your career.

You might need to use some software in your regular coordination activities. Therefore, we also recommend learning the use of Microsoft Office, and popular project management software, like Jira, Microsoft Project, etc.

Project Coordinator Salary

The salary for a Project Coordinator varies depending on the company, geographical location, and other factors. However, according to Payscale.com, the Project Coordinator’s median salary is $58,750 per year.

Program Coordinator Salary

Program coordinators work with several projects. According to Payscale.com, the median salary for a Program Coordinator is $48,000 per year, according to Payscale.com.

Project Specialist Salary

The project specialist is responsible for managing a specific project. According to Payscale.com, the median salary for a Project Specialist is $52,000 per year, according to Payscale.com.

Project Management Assistant Salary

The Project Management Assistant works with the Project Manager to ensure the project’s success. According to Payscale.com, the median salary for a Project Management Assistant is $45,500 per year, according to Payscale.com.

IT Project Coordinator Salary

IT Project Coordinators work with IT engineers, product managers, project managers, and other stakeholders. According to Payscale.com, the median salary for an IT Project Coordinator is $64,000 per year, according to Payscale.com.

Job Outlook

The Project Coordinator’s job outlook is positive. The Bureau of Labor Statistics reports that the Project Specialist occupation is expected to grow by 11% from 2016 to 2026. This is faster than the average for all occupations. As a result, the Project Specialist occupation is expected to add about 28,700 new jobs.

The Project Coordinator’s job outlook is positive due to the increasing demand in the market.

Work Environment

Most project coordinators work in offices. They may spend time in meeting rooms, at their desks, or on the phone. Construction project coordinators need to have regular site visits, which is the same for event project coordinators.

Besides field visits, you may need to visit the vendor’s office or warehouse to resolve issues or attend training. In addition, those who work on global project coordination may travel to other countries to meet with team members or clients.

Work Schedule of an Average Project Coordinator

The Project Coordinator role is a full-time position. The average workweek is 40 hours, but some may work 50 or more hours per week. Project Coordinators typically work Monday through Friday, but some may occasionally work on weekends.

Program coordinators often work on more than one project at a time. In addition, they may work closely with project managers, other coordinators, and administrative staff. As a result, they may need to work overtime to meet deadlines.

Similar Jobs to Project Coordinator

To better understand the role, you may explore the related jobs. These roles pose opportunities for future change in your career. Moreover, sometimes you may need to wear several hats at a time.

Project Manager

The Project Manager is responsible for the overall coordination, implementation, execution, control, and project completion.

Program Manager

A Program Manager is responsible for multiple related projects bundled together into a program. In addition, the program manager is responsible for the coordination and completion of the projects within the program.

Product Manager 

A Product Manager is responsible for developing and executing the product strategy. In addition, the Product Manager is responsible for the product roadmap and works with various teams to bring the product to market.

Project Specialist 

A Project Specialist specializes in a specific area of project management. Project Specialists are responsible for the coordination and completion of project-related activities.

Operations Manager 

An Operations Manager is responsible for the overall operation of a business. In addition, the Operations Manager is responsible for developing and executing the operational plan.

Construction Manager 

A Construction Manager is responsible for the coordination and completion of construction projects. In addition, the Construction Manager is responsible for the day-to-day management of the construction site.

Project Coordinator vs. Project Manager

Project Coordinator and Project Manager are two different positions in project management. A project Coordinator is responsible for the organization and coordination of project activities, while a Project Manager is responsible for the overall management of the project. The Project Coordinator may report to the Project Manager.

The Project Coordinator position is an entry-level position in project management, while the Project Manager position is more senior. Therefore, the Project Coordinator role generally requires less experience and education than the Project Manager role.

FAQ

How to become a project coordinator?

To become a project coordinator, you will need to have a mix of business, communication, and organization skills.
You can start your career by working in an administrative or customer service role. You can develop your skills and knowledge by taking on additional responsibilities.
Project coordinators typically have at least a bachelor’s degree, although some employers may prefer candidates with a master’s degree. It is suggested that you have skills, experience, and certifications in project management if you want to move to higher levels.

What is the job of the Project Coordinator?

The Project Coordinator is responsible for assisting the Project Manager in planning, executing, and finalizing projects according to strict deadlines and within budget.
This includes acquiring resources and coordinating the efforts of team members to deliver projects according to plan. The role is also responsible for communicating with clients about project progress and deadlines.

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Conclusion

Project coordinators are responsible for various tasks to ensure that projects are completed successfully and on time. This may include working with clients, acquiring resources, and coordinating the efforts of team members.

If you want to be successful, you’ll need outstanding communication, organizational, and negotiation skills. You must also be able to work well under pressure and handle multiple tasks simultaneously.

If you’re interested in a career as a project coordinator, research the specific requirements of the position you’re interested in and look for ways to develop your skills. With the right qualifications and experience, you can find a rewarding and challenging career in this field.

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Kalpataru Biswas

Kalpataru Biswas is a writer with a focus on business and career-related subjects. He has been writing for various websites since 2018 and has more than ten years of experience in driving revenue through data-driven Sales & Marketing.

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