Best Office Phones for Small Businesses

The 10 Best Office Phones for Small Businesses of 2023

To have effective communication in your office, you need the best office telephone. But with so many options on the market, which one should you choose? This article will review 10 of the best office phones for small businesses and help you make the right decision. Next, we’ll cover the pros and cons of each phone, as well as what to consider when purchasing one. Finally, we will answer some common questions about the best phone for office use.

Effective communication is crucial. It is the lifeblood of any business or office. Hence, the importance of having the best office telephones cannot be overemphasized. Top-quality office phones will streamline communication among the team members and between the organization and customers.

Things to Consider for Buying the Best Office Telephone

When you are ready to buy the best office telephone, there are many factors that you need to consider. Below are some key considerations:

1. Sound Quality

One of the essential features of any office phone is its sound quality. People often overlook this, but it is vital to any phone. It greatly affects user experience, especially if you want reliable sound quality.

2. Size

How many lines does your business need? This is an important question to ask when you are looking for the best office phone. If you have a small business, you might not need as many lines as a larger company.

3. Ease of Use

The best office phone should be easy to use. It should have features that are easy to access and understand. The last thing you want is a phone that is complicated to use and takes a long time to figure out.

4. Price

Of course, you also need to consider the price of the office phone. There are many different options on the market, so you need to find one that fits your budget.

5. Automated-attendant feature

You want office phones with an excellent automated-attendant feature. This is especially important when the office is closed, or the staff is unavailable.

6. Other Features

What features do you need in an office phone? You may consider having features like hunt group, conference, speed dial, softphone, announcement, voicemail, call hunting, etc.

The 10 Best Office Phones for Small Businesses

Below are 10 of the best office phones, no matter what type of business you are in. This will make it easier to choose the right one for your need. These office telephones have the features you need for your own business.

By the end of this article, you will know which type of office phone is best for your business.

1. Overall Best Office Phone

Panasonic 5 Handsets Link2Cell DECT 6.0 KX-TGF775S

The Panasonic 5 KX-TGF775S handset is the overall best office phone for families and companies. It has DECT 6.0 digital technology, allowing secure connections with minimal interference and crystal-clear sound. It has an answering system and can collect messages from a phone. These phones may be both home and office phones. It features Bluetooth capabilities, an answering system, and a function to see who is calling.

Other Technical Specifications

  • Handset displays
  • A phonebook
  • A base unit
  • Call conferencing
  • Speakerphone options
  • A mountable design

Amazon website URL of the product:

Price on Amazon: $94.95
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Product Rating on Amazon: 4.1/5

Customer Reviews: It includes a lot of functions, according to customers, including excellent call blocking

Pros:

  • They work well as both home and business phones.
  • Offer a variety of features to meet a variety of requirements.
  • Have an excellent call blocking feature.
  • It ensures secure calls with excellent voice quality and no interference.

Cons: 

  • They aren’t suitable as reconditioned products.

2. Best-rated Office Telephone

Panasonic Link2Cell Bluetooth Cordless Phone System – KX-TGF575S 

One of the reasons this office telephone is ranked as the best-rated office telephone is its high rating. This cordless office telephone comes with an answering machine and is extendable; it has Bluetooth capabilities and voice assistants. It also has a 3000-entry phone book, a baby monitor, and battery backup for up to 12 hours of conversation when the power goes out.

Other Technical Specifications:

  • It is a Panasonic brand
  • Strong backup battery

Price on Amazon: $159.95
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Product rating on Amazon: 4.5/5

Customer Reviews: Customers report that it functions as expected and has good ergonomics.

Pros:

  • Because of its rechargeable backup batteries, this office telephone is well praised.
  • A secure signal that is free of interference
  • Because of the office telephone’s answering system, all calls may be answered even if no one is there.

Cons: 

  • It does not record calls from cellular lines; 
  • Because of its warnings, it is considered to be noisy.

3. Best Home Office Phone

Panasonic KX-TGF350N Corded / Cordless Dect 1 Handset Landline Telephone

This home office phone has been selected as the best home and office phone because it is ideal for individuals who work from home or have workplaces in their homes. It has a phone base that informs the phone system’s base unit immediately, a backup battery, and can take up to 250 numbers. It also has excellent sound quality and the ability to amplify sounds for better conversations. 

Other Technical Specifications:

  • Panasonic brand
  • Corded and cordless
  • Backup battery

Price on Amazon: $65.95
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Product Rating on Amazon: 4.5/5

Customer Reviews: Customer evaluations state that it is fantastic, that everything works, and the excellent sound quality.

Pros: 

  • It has robust call-blocking features 
  • It has a substantial battery backup 
  • It has good sound quality 
  • It works well as a home and office phone

Cons:

  • It has a fundamental flaw.

4. Best Phone with Headset

VTech Connect to Cell DS6771-3 DECT 6.0 Cordless Phone 

The office phone is ranked as the best with a headset since it has a DECT 6.0 cordless headset and can be expandable by up to five devices. It can save up to 50 calls and has a caller ID share-add contacts from your landline system to your mobile devices. It has a computerized answering system with a voice guide, virtual multi-line operation with mobile notification options, and conference between an outside line and up to two cordless handsets. It is a landline phone with a battery-powered power source, making it one of the best office phones. 

Other Technical Specification:

  • VTech brand
  • DECT 6.0 cordless phone
  • Battery power source
  • Virtual multi-line operation
  • Conference calls
  • Cordless handsets

Price on Amazon: $73.99
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Product Rating on Amazon: 4.1/5

Customer Reviews: Customer review highlights it as easy to use. 

Pros

  • One reason it is regarded as the best office phone is that it has a lot of headset options. 
  • They have a lot of functions, making them the best office phone on the market.

Cons: 

  • Call quality is questionable.
  • It is made of fragile, low-cost plastic.

5. Best Phone for Small Offices

XBLUE X16 Small Business Phone System

According to reports, the XBLUE X16 is the best office phone for small businesses with 2-16 employees. There is no need for an internet connection, and all voicemail is safely saved on-site in the X16 system. Hands-free features include a built-in speakerphone and a corded electric outlet that powers it. 

Other Technical Specifications:

  • XBLUE brand
  • Music hold
  • Caller ID
  • Auto-attendant
  • Voicemail boxes
  • Call recording

Price on Amazon: $639.99
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Product Rating: 4.3/5

Customer Review: According to customer feedback, it is reliable and professional, with many valuable features. 

Pros: 

  • It is the best office phone for small workplaces 
  • It is safe and secure 
  • It improves office efficiency 
  • It is quick and straightforward to use, making it one of the best office phones available 
  • It is all-inclusive, with no additional costs for additional services

Cons: 

  • As one of the best business phones, it is pretty pricey.

6. Best Phone for Large Offices

AT&T CD4930 Corded Phone 

The extra-big, easy-to-read LCD on the base offers the optimal viewing angle for caller ID and call history data, making this phone one of the best office phones for large offices. It’s ideal for big workplaces since it digitally records incoming messages, outgoing announcements, and memoranda for up to 25 minutes. In addition, its backlit display allows you to see the numbers, names, time, and date of incoming callers at a glance, even those on hold.

Other Technical Specifications:

  • AT&T brand
  • Corded phone 
  • Loudspeaker
  • Backlit display
  • Announcement

Price on Amazon: $44.95
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Product Rating on Amazon: 4.4/5

Customer Review: According to customer evaluations, it performs as expected and boasts many user-friendly features.  

Pros: 

  • It’s simple to include additional people in a chat, making it an excellent phone for large offices.
  • It is one of the most user-friendly business phones.
  • It’s an excellent basic phone that’s simple to set up.

Cons:

  • There is too much static and echo.

7. Best Office Phone for Durability

Panasonic KX-TS880B Integrated Corded Telephone

If you’re searching for a long-lasting business phone, the Panasonic KX-TS880B is an excellent choice. It contains 3 AA batteries and weighs roughly 1.85 pounds. An extra-long coiled cord, a ringing indication, a hands-free loudspeaker, a navigation key, a 2-step tilt angle, 30 one-touch dialer stations, programmable flash time setting, and even call waiting for caller ID are some of the other features.

Other Technical Specifications:

  • Panasonic brand
  • Integrated corded office phone
  • AA batteries
  • Dialer stations

Price on Amazon: $44.19
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Product Rating on Amazon: 4.0/5

Customer Review: Customers get top marks for having a solid base weight and a good loudspeaker.

Pros: 

  • It makes life easy for individuals who make frequent phone calls 
  • It is lightweight 
  • It is reasonably priced

Cons:

  • It has a known issue with headsets that requires you to turn off the hand receiver and speakerphone.

8. Best Office Phone for Price

Snom IP 710 Phone and POE VoIP Phone 

The Snom IP 710 phone is the best if you don’t have a lot of money but need an excellent phone for your home and company or a home office phone. It is a basic and easy-to-use phone with only five programmable function keys, 12 identities or lines, and a 4-line illuminated B/W display. It features a multi-line operation and weighs roughly 2.6 pounds.

Other Technical Specifications:

  • Snom brand
  • VoIP phone
  • Multi-line operation
  • Programmable function keys, lines, and display.

Price from Amazon: $36
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Product Rating on Amazon: 5.0/5

Customer Review: It is an excellent functional product, according to customer feedback

Pros:

  • It is very easy to use 
  • It is effortless to understand

Cons:

  • It does not have a wide range of features
  • It cannot be used for large offices.

9. Best Phone for Memory Storage

Grand-stream GXP1400 Small-Medium Business HD IP Phone

The grand-stream GXP1400 is the ideal phone for office work that requires a lot of memory capacity. It’s a high-definition wideband phone with a hands-free speakerphone and excellent acoustic echo cancellation. It comes with a phonebook that can hold up to 500 contacts and a call history that can hold up to 200 entries. In addition, it contains an automated personal information service, customizable music ring tone/ring back tone, and two switched auto-sensing 10/100 Mbps network ports with integrated POE.

Other Technical Specifications:

  • Grand-stream brand
  • Dual-color LEDs
  • XML programmable context soft keys
  • Three-way conference

Price on Amazon: $44.00
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Product Rating on Amazon: 4.0/5

Customer Review: Customer review says that it has a sturdy impression with typical and acceptable sound quality.

Pros

  • It is a typical small business phone.
  • It is comfortable

Cons:

  • It isn’t effortless to set up

10. Best Value Office Telephone

AT&T ML17929 2-Line Corded Telephone

For various reasons, the AT&T ML17929 phone is rated as the best value office phone. While this phone may not have as many functions as the others, it has a very high market value. It is a corded phone with a black number pad, 3-way conference call capabilities, multi-line operation, 2-line operation, caller ID, an 18-digit speed dial, and a phonebook directory with 100 names and numbers. It even features a loudspeaker and a caller ID history of 99 names and numbers. 

Other Technical Specifications:

  • AT&T brand
  • 3- way conference call capabilities
  • Multi-line operation
  • Phonebook directory
  • Caller ID

Price on Amazon: $31.95
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Product Rating on Amazon: 4.3/5

Customer Review: It is excellent, extensive, and simple to grip, according to customer feedback.

Pros: 

  • It has high sound quality 
  • It is ideal for small businesses 
  • It is simple to use
  • It is inexpensive

Cons: 

  • It has issues with static.
  • Also, when the phone is wall-mounted, it does not stay on the base.

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FAQs

How to select the best office phone for your needs?

– Here is how to pick an office phone that will meet all of your requirements:
– Determine how much money you are willing to spend on a phone.
– You’ll need an office phone with a selection of functions to meet all of your requirements.
– You should think about how long the item will last.
– You should also think about the phone’s pricing.
– You should also consider your company’s size, especially for people who require phones for their homes and businesses.
– Consider the sort of business you’ll be operating.

What are the standard features of office phones?

The following are some of the most typical characteristics to look for when purchasing an office phone:
1. Softphone features
2. Auto-attendant
3. Conferencing
4. Announcements
5. Call forwarding, recording, queues, logs, and parking, among other things
6. Direct inward dialing
7. Hold music
8. HD voice, among other things

What is the average price range for office phones?

Numerous factors generally determine the cost of an office phone:
1. The number of users
2. The features and functionality required
3. The number of physical locations accessible
4. The phone models
5. Maintenance, and so on.

As a result, prices range from $200 for a low-cost system to $400 – 600 for a mid-range system to $1000 for a high-end system.

Watch this YouTube video to learn about an overview of office phones.

Best Office Phones

Conclusion

Small businesses need the best office telephones to stay connected and productive. The ten best office phones for small businesses listed in this article are the top options in the market. However, don’t forget to consider the mentioned factors to compare products before making your final decision! The best office phone is the one that fits your specific needs the best.